To set up your keychain, click the set up a keychain link on the login page. Enter your registration details, give the Ts and Cs a once-over, then click register.
You'll receive a confirmation email soon after. Follow the instructions in the email, then log in to your keychain. Click add new account and enter your eportfolio practice and eportfolio live login details to your keychain.
Each time you have a new account, you can add it to your keychain.
Task: Set up your keychain
Follow the instructions in the video to set up your keychain. Add all your accounts to the keychain for bonus points!
To see and update your profile settings, log in to OneFile and click your name in the top right corner. Select profile or appearance to see the settings available to you.
Task: Update your profile and email preferences
Navigate to your profile and update it with all the relevant information. Set your email preferences to receive email alerts.
Use the menu at the top right of the page to access your tasks (clipboard icon) and messages (envelope icon).
You can also link OneFile to your Outlook or Gmail calendar, so you have all your appointments in one place.
Task: Send your first message!
Send a message to a colleague or learner using the message function.
Click on any learner's name to see where you can upload evidence, schedule reviews and see progress for that learner. You can also see forms assigned to the learner, their activity and the learning aims they're working towards.
Task: Access your learner's portfolio
Click into any learner and navigate through the portfolio .
Use OneFile's assessment plans to create a teaching and learning plan for your learners.
To access assessment plans, just click into a learner and click the assessment plans button (look for the lightbulb icon).
Task: Create your own teaching and learning plan
Click into any learner and create a teaching and learning plan for them.
When a learner completes an assessment, you'll receive a task to assess and give feedback on the work submitted. You can choose the criteria for the assessment, and select whether to accept or reject the submission.
Task: Complete an assessment with feedback
Send an assessment back to a learner, giving relevant feedback.
Video guide coming soon.
Your resource area is the go-to place for you and your learners to get all the documents, videos, links and files to support you.
On the left hand side, click resources.
Record all your off-the-job training records in OneFile. For OneFile to calculate this, you'll need to know the learner's contracted hours. Click timesheets within the learner's portfolio, enter the contracted hours for the year and set the target off-the-job% if needed. Click save, and wait for the current off-the-job percentage to be calculated.
Use the gap analysis to check your learners' progress and see where the gaps in their knowledge are.
To view the gap analysis for a learner, click into their portfolio, then click gap analysis. Use the filters to select which criteria you want to view, then click apply.
Use OneFile's built-in messaging system to communicate with your learners and colleagues. Access your messages by clicking the envelope icon in the top right of your screen.
Assess how far your learner has come since they started their course by completing a progress review with them. Most reviews have sections that need to be filled in by the tutor and the learner.
To complete a review, click
Task: Complete a learner progress review
Complete a progress review with a learner, and sign it off.
You've completed all your tutor tasks from your first session.