When you're ready to move on to the second phase of your OneFile centre setup, watch each video below and complete the tasks.

 

Not quite ready to tackle the advanced tasks yet? Click the button below to go back to basics.

Basic tutorials

Consistency and unit rules

 

 

 

Consistency rules control how many assessments need to be completed for progress to reach 100%. You can set these at centre, cohort and learner level.

To update your consistency rules, click quality, then consistency rules. Click edit against the rule you want to change and type in the number of assessments required for the learner to reach 100%. Remember, lower consistency rules override higher ones. 

Task: Set up your consistency rules (if you need them)

Discuss the rule requirements with your quality team. If you need to add consistency rules, now's the time to do it!

 

Assessment templates

Assessment templates are really handy. They allow your tutors to send the same task to multiple learners, saving them tonnes of time.

Access assessment templates under the quality tab in OneFile.

 

Task: Build assessment templates

Work with your assessment team to build templates for commonly used assessments and tasks at your centre.

 

 

 

Written questions 

 

 

In OneFile you can build banks of written questions so they're ready for tutors to send to learners at the click of a button.

 

Access written questions under the quality tab in OneFile.

Task: Build banks of written questions

Work with your assessment team to build banks of written questions they can attach to templates for speedy assignment.

Forms

Use forms to capture information about your learners. You can use them as part of your scheduled reviews, to capture data about additional learning needs, or even for training feedback. 

To build your forms, click centre, then forms, then create new form. Name your form, then start building! You can create dropdown lists, checkboxes, comment fields, date pickers, attachments labels and multiple choice questions.

When you're publishing your form, make sure to check the user role in brackets - they're the person who'll be required to complete the form. 

Task: Build your forms

Select the forms you want for your centre from our form library, or build your own.

 

Individual learning plans

 

 

Use OneFile's ILP tool to create up-to-date versions of your learners' individual learning plans. 

To create an ILP, click centre, then ILP versions, then create new version. Create a section, then add fields. The fields you'll be shown are those populated from elsewhere in OneFile. If you have custom data fields available, these will be shown, too.

If there are fields you want to see, you can create these in a custom data form.

When your tutors create new versions of a learner's ILP, data will automatically be pulled in to the most recent ILP you've created.

 

Congratulations! 🎉

You've completed all your centre manager tasks and your OneFile centre is flourishing. Great job!

 

Now let's train your other users. Send us an email at onboarding@onefile.co.uk to book in your tutor training session.